Here is a check list to help you prepare for, and prevent winter maintenance issues.
Fall & Winter Rental Property Maintenance Checklist for Landlords Before Cold Weather Arrives
Heating System
Have the furnace/boiler inspected and serviced
Replace or clean furnace filters
Test thermostats
Confirm all heating zones and radiators/baseboards are working
Check boiler/furnace for leaks or unusual noises
Make sure heating-system vents and air intakes are unobstructed
If applicable, schedule chimney/fireplace inspection and cleaning
Plumbing & Freeze Protection
Inspect exposed pipes for cracks, leaks, or inadequate insulation
Insulate pipes in unheated areas such as basements, crawl spaces, garages and utility rooms
Disconnect and drain exterior garden hoses
Shut off exterior water supply where appropriate
Inspect outdoor faucets for leaks
Identify the location of the main water shutoff valve
Check that tenants know what to do in the event of a frozen pipe or plumbing emergency
Roof & Exterior
Inspect the roof for damaged or missing shingles
Clean gutters and downspouts
Make sure downspouts direct water away from the foundation
Check flashing around chimneys, vents and skylights
Inspect exterior siding for gaps or damage
Seal openings where mice and other pests could enter
Check exterior doors and windows for drafts
Repair damaged caulking and weatherstripping
🌧️ Storm & Wind Preparation
Secure or remove loose outdoor furniture
Secure planters, decorations, umbrellas and other items
Inspect fences and gates
Trim dead or hazardous tree branches
Check that exterior lighting is working
Make sure sump pumps are operational
Test backup sump-pump systems if applicable
Check basement and foundation areas for signs of water intrusion
Safety Checks
Test smoke detectors
Test carbon monoxide detectors
Replace batteries where needed
Confirm fire extinguishers are present and properly mounted where required
Check that tenants have clear access to exits
Make sure exterior steps, railings and handrails are secure
Inspect porch/deck stairs and railings
Check exterior lighting around entrances and walkways
Pest Prevention
Fall is when rodents often try to move indoors.
Inspect foundation for cracks and openings
Seal gaps around pipes and utility penetrations
Check doors for gaps underneath
Inspect attic, basement and crawl spaces
Look for signs of mice, rats or other pests
Schedule preventative pest treatment if appropriate
Remind tenants not to leave food or garbage accessible to pests
Before the First Freeze
Confirm the heating system is operating properly
Make sure vacant properties are properly winterized
Set minimum thermostat temperatures at vacant properties
Consider installing a low-temperature or water-leak alarm
Confirm someone will check vacant properties regularly
Make sure tenants know who to contact for heating or plumbing emergencies
Verify that emergency contact information is current
During Winter
Snow & Ice
Monitor snow and ice accumulation
Arrange snow removal when required
Clear sidewalks, steps, driveways and entrances
Apply ice melt/salt as appropriate
Check for dangerous ice buildup
Inspect gutters and downspouts after major storms
Watch for roof leaks after heavy snow or ice
Heating
Respond promptly to heating complaints
Investigate unusual heating-system noises
Monitor properties with known heating-system issues
Replace filters as needed
Check vacant properties after extreme cold
Landlord Administrative Checklist
Review snow-removal responsibilities in each lease
Confirm who is responsible for shoveling tenant-accessible areas
Review emergency contact information
Confirm preferred HVAC/plumbing/electrical contractors
Keep copies of furnace/boiler service records
Document maintenance and inspections with photos
Review insurance requirements
Check that vacant properties have appropriate insurance coverage
Keep records of tenant maintenance requests and completed repairs
After a Major Winter Storm
Check for frozen or burst pipes
Check heating systems
Inspect ceilings and walls for water damage
Check the basement for flooding
Inspect the roof and gutters
Check trees and branches for damage
Inspect exterior stairs, decks and railings
Check for ice dams and roof leaks
Document damage with photographs
Contact the appropriate contractor or insurance company when necessary
Landlord tip: Don't wait until the first freezing night to discover that a boiler isn't working. A fall inspection of heating, plumbing, roof drainage and exterior safety can prevent some of the most expensive winter emergencies.
